Destination Wedding Photographer
How to Find and Book the Perfect Destination Wedding Photographer:
Expert Advice from the Field!…
Planning a destination wedding is one of the most exciting—and at times, overwhelming—parts of getting married. As a destination wedding photographer with over 12 years of experience shooting weddings across Europe and worldwide, I’ve seen the behind-the-scenes magic (and mayhem!) that goes into making these celebrations truly unforgettable.
In this post, I’m sharing my best advice to help you find and book the right destination wedding photographer, plus some bonus tips on keeping your cool in hot climates, travelling smart, entertaining your guests, and why a wedding planner can be your best friend.
Finding the Right Destination Wedding Photographer
When it comes to destination wedding photography, it’s essential to choose a photographer who doesn’t just take pretty pictures—but one who understands the unique logistics of destination events. You want someone who’s comfortable with international travel, has experience working in different climates and lighting conditions, and can adapt quickly to any unexpected challenges (believe me, they happen!).
Here are a few practical tips to help you narrow down your search:
- Look for experience. Ask how many destination weddings they’ve shot and where. Someone who’s worked in multiple countries will know how to deal with different cultures, languages, and venue rules.
- Review full wedding galleries. Instagram-worthy moments are great, but you want to see how they capture an entire day from start to finish.
- Ask about travel logistics. A seasoned destination wedding photographer will be clear about travel fees, accommodation needs, and timelines. Some of us include travel in our package, others don’t—just make sure it’s all transparent upfront.
- Check for backups. Ask about backup gear, insurance, and contingency plans in case of travel delays. The last thing you want is a missed flight ruining your memories.
As a UK-based photographer, I often fly out a day or two early to scout the location, adjust to the climate, and ensure nothing is left to chance. It’s this level of prep that makes a huge difference in the final gallery.
Travel Smart
Travelling for a wedding—whether it’s your own or you’re part of the vendor team—requires planning and flexibility. Here are a few lessons I’ve learned over the years:
- Fly early. Always arrive at least one or two days before the wedding. This accounts for potential delays and allows time for location scouting and timezone adjustment.
- Pack strategically. For couples: pack your wedding attire and essentials in your carry-on. For photographers like me: my gear never leaves my side, and I carry backups of everything.
- Choose accommodation wisely. Stay close to the venue when possible. It reduces stress and allows for quicker access for early morning shots or last-minute changes.
- Customs and local laws. Some countries have restrictions around professional photography equipment or require permits—your photographer should know this ahead of time.
I’ve shot in mountain villages, seaside villas, and even jungle resorts—no two weddings are the same, and the key is preparation.
Keeping Guests Entertained
Destination weddings are more than just a wedding day—they’re an experience. Guests are often traveling a long way, so it’s important to make the most of their time and keep the vibe fun and relaxed.
- Plan group activities. Whether it’s a welcome dinner, wine tasting, beach games, or a boat trip, it gives guests a chance to connect before the big day—and you get more candid photo opportunities.
- Provide info packs. I love it when couples create a simple guide with local tips, transport info, and an itinerary. It helps guests feel at ease and well-informed.
- Don’t forget the downtime. Give your guests moments to relax too—they’ll appreciate a slow morning or an optional excursion day between events.
- Make it fun for everyone. Think local entertainment, live music, or interactive food stations to make the reception memorable.
Some of my favourite images have come from the “in-between” events—sunset cocktails, poolside chats, or post-dinner dance-offs!
Work with a Wedding Planner You Trust
A destination wedding planner can be your absolute best investment. While I work closely with couples throughout the planning process, having a dedicated planner on-site takes the pressure off everyone.
Here’s how a planner adds value:
They make the photographer’s job easier. Trust me—when a planner is on point, everything runs smoother, which means more time for beautiful, relaxed photographs.
They know the location. Planners often have local contacts, know the best vendors, and understand cultural customs.
They troubleshoot everything. From transport mix-ups to weather changes, they handle the drama so you can focus on the fun.
They help with logistics. Timing, permits, seating, guest wrangling—you name it, they’ve got it covered.
more tips on how to plan a destination wedding here
Final Thoughts
Destination weddings are magical, but they do come with extra layers of complexity. As a destination wedding photographer who has been lucky enough to shoot love stories around the world, my best advice is this: choose your team wisely, plan ahead, and don’t forget to enjoy the journey.
If you’re currently looking for experienced destination wedding photographers who can capture your day with creativity, calm, and care—feel free to get in touch. I’d love to hear your vision and see if we’re a good fit.
Let’s create something unforgettable, wherever in the world that may be
let’s chat…
Looking for photos that feel like you? You’re in the right place. I’d love to hear about your plans, your vision, or even just where you’re stuck. No pressure, no awkward sales pitch—just a real conversation to see if we’re a good fit.
